Join the YPIA team!

Join the YPIA team!

25th June 2018
Join the YPIA team! - YPIA Blog
Written by Kate Jones | 25th June 2018

We are currently recruiting for new committee members for our 2018/2019 season - apply now! 

  • Assistant Project Managers
  • Marketing Managers
  • Administrative Manager

About the positions

YPIA is run by a team of friendly volunteers who are all involved in organising our monthly series of events, getting involved in aspects of planning, marketing, administration, as well as relationship building. With four new Directors taking the reins, we are looking for a number of new volunteers to join our committee in the various roles to help us with the planning and delivery of our season of events in 2018-2019.

Volunteer descriptions:

Marketing Manager

Reports to: Director of Communications

  • Assisting with the planning and production of marketing and other digital outputs for YPIA events
  • Writing and collating marketing copy for YPIA’s social media channels (currently Twitter, Facebook, Instagram and LinkedIn)
  • Writing and collating copy for the YPIA website and newsletters
  • Sending out newsletters on MailChimp to YPIA community
  • Updating and maintaining our blog page which includes commissioning and proofing copy for the YPIA Blog, and putting blogs on the YPIA website
  • Overseeing effective implementation of marketing plans for each of our events;
  • Exploring options for new types of marketing campaigns and shaping an improved social media strategy;
  • Taking photos and recording YPIA events for social media;
  • Maintaining our marketing contact lists;
  • We are looking for at least one Marketing Manager with editing skills to help us edit our video archive and to film and edit future YPIA events.

Assistant Project Manager

Reports to: Director of Planning and Project Managers

  • Assisting with the planning and delivery of our season of events in 2018-2019
  • Submitting event ideas to the Director of Planning in advance of committee meetings
  • Designing event plans by researching and exploring options for speakers, venues and themes
  • Assisting Project Managers as and when required
  • Recruiting and liaising with speakers, who are often renowned cultural and creative professionals in the UK
  • Liaising with venues for events, which are mostly prominent cultural locations in central London
  • Preparing handouts for events and assisting the event chair with shaping topics and questions
  • Running the delivery on the night of the event, including registering guests, setting up rooms and audio, handing out programme notes, and potentially some public speaking

Administrative Manager

Reports to: Director of Finance and Partnerships

  • Assisting with the administration of the YPIA Committee
  • Coordinating the adverts on our website
  • Liaising with our website administrators
  • Dealing with incoming enquiries from members, prospective members and general enquiries

Person specification for all roles:

We are looking for enthusiastic new committee members from across the arts industries who are keen to dedicate some of their time and creative ideas to organising events for YPIA and growing our cultural network, while developing experience and learning new skills. We seek people who are not afraid to use their initiative, and who demonstrate enthusiasm for working in the arts. Having a good knowledge of current issues in the arts sector is desirable, and so is previous experience of organising and marketing events.

Practical details:

The amount of time you spend on YPIA depends on how much time you’re willing to give, although we usually require you to be on the project teams of at least two events per season. The social media aspect of the Marketing Manager role requires fairly regular checking in on our communication channels. Typically, this means you wouldn’t spend more than four hours per week on YPIA business, and probably much less during periods in which you don’t help to run an event. The majority of the committee do this alongside full-time jobs, so if you don’t mind giving up a few hours of your time, it is perfectly doable. Full committee meetings take place approximately three times a year, and are held in central London on weekdays after work, typically from 18.30-20.00.

If you require financial assistance with travel expenses to attend any meetings or events, Young People in the Arts may be able to provide assistance. Please email if you have any questions about this.

What we can offer you:

  • A fantastic opportunity to develop new skills and experience outside of your work or area of expertise in a nurturing and friendly environment
  • The chance to volunteer with like minded professionals and increase personal networks
  • The opportunity to boost your C.V. in an increasingly competitive work environment

To apply:

Please send us your CV and a short covering letter or video (a YouTube link is preferable) detailing which position you are applying for, what you think you would bring to the team and what you hope to learn from volunteering with us. 

The application deadline is Thursday 19 July, and interviews are planned in central London after working hours on 24, 25, 26, 31 July and 1 & 2 August. Please submit your application to Rebecca Johns at