YPIA Opportunities

• Be the initial contact for phone calls and emails from the general public, efficiently and professionally redirecting call and emails to appropriate individuals
• Be The Sixteen’s Green Champion – researching environmental policies with a view to compiling and overseeing an environmental policy and its implementation for The Sixteen
• Maintain stationery supplies
• Open, sort and distribute incoming post and process outgoing post
• Order couriers and taxis as required
• Manage maintenance of office equipment including the printer, computers, franking machine and telephones (we have an external I.T. consultant)
• Room-bookings and preparation for board meetings as required
• Other duties as requested by the team, depending on The Sixteen's schedule
• Banking with HSBC (paying in cheques and cash), processing card payment reports and managing invoices via Dropbox
• Working with building staff at office/managing office contracts
• Minutes for staff meetings
• Recruitment support
• Managing The Sixteen’s health and safety and personnel platform, Atlas

• Assist the Concerts Department as required with general concert and tour preparation and post-concert and tour administration

• Supporting the administration of The Sixteen’s Individual Giving programme including: 
• generating patron renewal and thank you letters; helping deliver patron benefits; processing donations; updating and maintaining accurate donor information on the Development database (Spektrix)
• Liaising with the Accountant re donations and banking reconciliation
• Helping with mailings
• Other work as required

• Support the Education Manager as required with administration of projects including Choral workshops

• Proven experience in arts administration is desirable but not essential
• Excellent written and verbal communication skills
• A high level of accuracy and attention to detail
• Excellent time-management and administrative skills
• Highly organised with the ability to work quickly and efficiently
• Ability to work independently and as part of a team
• Strong interpersonal skills and a friendly, enthusiastic personality
• An interest in classical music is desirable
• Good computer skills (Word, Excel) and the aptitude to learn in-house software
• Experience of Spektrix is desirable

For more information please visit: https://thesixteen.com/jobs/office-administrator/

Ikon Arts is looking for an enthusiastic individual to join the Ikon Arts Management office as an Assistant Artist Manager. 

The successful candidate should be educated to degree level or equivalent, with excellent organisational, interpersonal and communication skills with an eye for detail and the ability to multitask in a busy office environment. An understanding of social media and knowledge of Microsoft Office is essential. Knowledge of classical music is essential and some experience within the classical music industry is desired.

Candidates must be proactive and presentable. The role requires the ability to deal with people diplomatically as well as representing the company and/or artists in various scenarios including over the phone, and at meetings and concerts. The successful candidate will be a confident and energetic individual with the capability to work as both part of a team and independently. The ability to speak another European language would be preferable but not essential. Career development within the role is encouraged.

Key duties and responsibilities:

• Liaising between the artists, artist managers, agents and promoters and responding to their requests
• Maintaining artists’ dairies and the office database (Overture) and ensuring they are up to date at all times
• Producing detailed and accurate concert itineraries and organising all logistical aspects of artists’ performances. This includes travel, accommodation and rehearsals in accordance with artists’ needs
• Organisation of artists’ visas, work permits and withholding tax applications
• Assisting the artist managers with contracts and invoices
• Updating and creating marketing materials such as websites, collating reviews, and social media management
• Assisting with the company’s special projects
• Assisting with the general running of the office such as answering telephones, organising meeting rooms, welcoming visitors, and responding to artists’ requests

For more information please visit: https://ikonarts.com/news/2024/07/job-vacancy-assistant-artist-manager-4/

Are you keen to contribute to the YPIA Blog? We want to make our posts as relevant to you as possible, and what better way to do that than by asking you to contribute? So, if you would be interested in becoming a Guest Writer for YPIA (whether you'd like to write a one-off article, or a whole series), just get in touch with Grace Green, Director, Strategy & Communications at grace@ypia.co.uk

The blog covers topics including the challenges young people face when starting out in the arts, career tips, YPIA event summaries, event reviews, useful resources, and stories of fellow arts professionals who are doing their bit to improve access into the arts sector for young people.

We want to hear your ideas, so please feel free to get in touch with Grace to pitch your idea. 

There's no deadline for this opportunity as we accept contributions on a rolling basis.