YPIA Opportunities

YPIA Opportunities

Jobs and offers from the arts world


Managerial Associate and PA to Kathryn Enticott, IMG Artists (UK) Ltd.

Deadline: 14th September

How Long: On application

Compensation: On application

Overall Purpose

In association with Enticott Music Management, IMG Artists are looking for a Managerial Associate & PA to assist in the management of Artists, primarily managing the day-to-day administration. This role will also entail the procurement of work visas, organising transportation and accommodation, preparing itineraries and handling other miscellaneous requirements surrounding the servicing of engagements of Artists represented by IMG Artists.

Key Accountabilities:

  • Updating and maintaining an accurate diary for each Artist on Muse (the IMGA database), providing a back-up for managers in case of double bookings or similar and liaising with Artist Managers, Management Associates, Sales Managers, orchestras and other promoters to ensure that all details (times, venues, hotels, internal transportation, flights, paperwork) are correct.
  • Updating and maintaining Artists’ personal calendars.
  • Liaising with orchestras and other promoters to ensure that all the details (times, venues etc.) are correct, arranging all artistic support (page turners, piano tuners, score delivery and similar), and maintaining positive day-to-day contact with the Artists.
  • Liaise with Artists and travel agents to arrange all transportation and accommodations logistics, providing all stakeholders with detailed itineraries for each engagement and providing a reliable service regarding all travel, accommodation and related matters.
  • Authorise the purchase of travel & accommodation for clients and provide accurate information for rebilling their expenses.
  • Provide an immigration and visa advice service to the client list, preparing applications and obtaining additional supporting information from promoters and sponsors.
  • Making and monitoring work permit applications to the Home Office. Liaising with appropriate embassies/consulates to facilitate visas for engagements worldwide as needed.
  • Working with PR or record companies to schedule and administrate interviews and appearances.
  • Create program pages for artist recitals with appropriate notations and approve Presenters’ final program pages.
  • Recording all financial information for each engagement accurately, and processing invoices and other financial documents in conjunction with the accounts department. Producing contracts and invoices and bi-monthly income projections. Liaising with Artists and accountants regarding tax documents, statement questions and ensuring that any fees to be received directly by the Artist have been paid.
  • Assess and edit all contracts and other documents pertaining to each engagement, and process them in conjunction with the Artist Manager.
  • Assisting the Artist Manager in their daily work, providing administrative and secretarial support and deputising for them when necessary, including the booking of travel arrangements for the Artist Manager.
  • To act as the first point of contact for enquiries from members of the public, promoters and Artists themselves.
  • Producing and updating press materials for each Artist, including first drafts of updated biographies, and forwarding them to Sales Managers as required.
  • Updating and maintaining certain areas of the IMG Artists website as relates to the artist list.
  • Occasional weekend or evening work, either related to concert attendance or due to emergencies.

Further details can be found on our website: https://imgartists.com/work-for-us/london-manageri...

To apply please send your CV and covering letter to jobs@imgartists.com quoting ‘Managerial Associate/PA, EMM’ in the subject field.

Closing date for applications: 14th September 2017

In order to concentrate resources, only shortlisted candidates will be contacted.

The Company welcomes and values the benefits of diversity in its workforce and aims to ensure that its staff achieve, as far as is possible, their full potential and that all employment decisions are taken without reference to irrelevant or discriminatory criteria.


Concerts and Marketing Manager, and Development Manager; Tenebrae

Deadline: 5pm Friday 15th September

How Long: Full time, permanent

Compensation: Subject to experience

General Descriptions
The role of Concerts and Marketing Manager is principally to provide effective and efficient
administration for all aspects of Tenebrae’s engagements together with supporting the
promotional efforts of the choir’s self-promoted concerts.

The role of Development Manager is principally to co-ordinate all aspects of Tenebrae’s
fundraising campaigns. 

Do note these are two separate roles.

For more information on the positions see:

Concerts and Marketing Manager: https://www.tenebrae-choir.com/wp-content/uploads/...

Development Manager: https://www.tenebrae-choir.com/wp-content/uploads/...

In order to apply, a CV and cover letter should be emailed to Henry Southern.


Common Vision (CoVi)

Deadline: Multiple Roles

How Long: Freelance/Short Term

Compensation: Information on Application

Common Vision (CoVi) is an independent, not-for-profit think tank. We curate and develop research and discussion which aligns the behaviours, expectations and values of the millennials with long-term intergenerational goals around the common good.

Since launching in 2014 we've built up a strong reputation for fresh ideas and innovative ways of engaging people. We have a small staff team and work with expert freelancers and associates when on specific pieces of work relating to public outreach, digital engagement, design and communications.

We are currently looking for creative associates with expertise in relation to one of more of the following:

Video production
Digital communications
Curating events or exhibitions

You will have a strong interest in current affairs and social policy issues, and be able to promote and synthesise complex topics and ideas.

Available roles are freelance or contracted on a short-term basis. We recruit on a rolling basis.



Development Officer, National Army Museum

Deadline: 12.00pm (Noon) on Friday 1 September

How Long: Full time, permanent

Compensation: £27,000pa (plus benefits)

The National Army Museum has recently transformed following a £23.75 million investment. Through five new galleries the public can explore what it’s like to be a soldier, why we fought in conflicts – past and present; and discover British society’s sometimes conflicted relationship with the army.

We are seeking to appoint a Development Officer who will be responsible for the management and use of the Development Department’s donor and prospect management. The post-holder will be responsible for developing and implementing a solid and effective programme of prospect and donor research through the identification and management of donor prospects, and for the administration of the Family Membership Scheme, which is overseen by the Head of Individual Giving.
The successful candidate will be extremely organized and able to manage a robust pipeline of key accounts. They will be a lateral thinker with the ability to understand the strategic objectives of the Museum and source appropriate potential partners. Experience of working with relational databases is essential.

Interviews will be held on Friday 15 September, in Chelsea.

For further information, or to apply please visit our website at: https://www.nam.ac.uk/jobs

For further assistance, please contact the Department of Human Resources on 020 7881 2456/2444 or email hr@nam.ac.uk


Website and Systems Manager; Development Assistant - London Philharmonic Orchestra

Deadline: 9:00am on Tuesday 29 August 2017

How Long: Full time, permanent

Compensation: Dependent upon experience

Website and Systems Manager

The London Philharmonic Orchestra has an exciting opportunity to join its busy marketing team as Website and Systems Manager, a new part-time position. The post holder will be responsible for the smooth running of the Orchestra’s website and its integration with the Orchestra’s ticketing system Tessitura, maintaining the LPO website so that it is dynamic, fresh, and up-to-date with the latest and most relevant activities.

The role is suitable for a candidate who is looking for permanent part-time work alongside a freelance career or a stand alone part-time role. We require 2-3 days a week and can be flexible regarding schedule.

To apply, or for further information visit www.lpo.org.uk/jobs

The closing date for applications is 9:00am on Tuesday 29 August 2017, with interviews due to take place in the week of Monday 4 September. To apply with your CV and a cover letter, please fill out the below form and upload your documents.

Development Assistant

The London Philharmonic Orchestra has an exciting vacancy for a Development Assistant to join its busy Development team. This role represents an ideal opportunity for a bright and confident team player to take a first step into a fundraising department at a major arts organisation and to learn from working as part of a team of committed fundraising professionals. Working primarily with the Corporate Relations Manager and the Development Events Manager, the post holder will support all members of the department as it seeks to raise funds from a wide variety of sources and for a wide variety of purposes.

To apply, or for further information visit www.lpo.org.uk/jobs

The closing date for applications is 9:00am on Tuesday 29 August 2017, with interviews due to take place on Monday 4 September. To apply with your CV and a cover letter, please fill out the below form and upload your documents.



Assistant Artist Manager (London), Hazard Chase

Deadline: Friday 1st September 2017

How Long: Full time, permanent

Compensation: Minimum £20,000 p.a.

Hazard Chase Ltd, incorporated in 1990, is a growing international classical music artist management company with offices in Cambridge and London. With just under 30 members of staff across both offices, all with a passion for classical music, we work as a close team in a supportive and friendly environment.

Job description

Hazard Chase is seeking a bright, organised and confident individual responsible for carrying out servicing for a group of artists.

The position, which will report to two Artist Managers, involves overseeing the preparation period before an engagement to ensure everything runs smoothly. This entails liaising with concert promoters and local agents throughout the world to organise the booking of travel and accommodation, investigating and applying for visas/other documentation on behalf of the artist when needed, requesting and processing contracts, updating biographical and marketing materials, co-ordinating press interviews either directly or through a PR agency, and liaising with publishers regarding sheet music. Assistant Artist Managers are also required to produce detailed schedules/itineraries for artists on a regular basis, ensuring all relevant information is included, such as rehearsal times, dress code, travel information, and contact details. The role also includes assisting the Finance Department, checking invoicing lists and artist statements on a regular basis.

The role involves use of our diary management system, Overture. This requires accurate data entry and amendments, updating company contacts as required, and checking through email correspondence and correctly transferring all required information, including financial data.

We offer many opportunities to attend concerts in the UK and sometimes abroad, therefore some evening and weekend work will be required. Staff members are expected to share general office administration as required.

For more information, please visit the Hazard Chase website

Start date: Monday 2nd October 2017
Please send an application letter and CV to:

Emma Brown, Hazard Chase Ltd, 25 City Road, Cambridge CB1 1DP
Tel: 01223 312400 – emma.brown@hazardchase.co.uk


£5 tickets for Under 35s to selected concerts at Wigmore Hall

Deadline: Don't wait, tickets might sell out

How Long: Happening now

Compensation: Tickets cost £5 only

£5 tickets are available for younger audience members to selected concerts at Wigmore Hall – book now: http://bit.ly/29yavDo.

Artists featured in the programme include Igor Levit, Joanna MacGregor, Tasmin Little, Alison Balsom, Martin Roscoe and many more.


British Arts Festivals Association

Deadline: .

How Long: .

Compensation: .

The British Arts Festivals Association is a vibrant membership organisation covering the widest span of arts festivals in the UK. Our members include a huge range of genres such as performing arts, literature, music, visual arts and outdoor arts. Members have access to a wide network of their peers as well as the wealth of knowledge, advice and contacts that BAFA has built up over its long history. We organise a number of events throughout the year for festival professionals and students including regional road shows which are unique active learning forums across the country and the annual Conference for Festivals. A two day conference with a programme designed for everyone involved in the festival sector, the Conference for Festivals includes a series of talks, discussions, round tables and of course opportunities to socialise with your festival peers. BAFA also runs a similar annual event for students and recent graduates interested in arts festivals and events – ‘A Festival Career’.


Guest Writer, YPIA Blog

Deadline: Ongoing

How Long: For a one-off piece or a series of contributions, up to you.

Compensation: We're all volunteers at YPIA.

Have you seen the YPIA Blog? We want to make our posts as relevant to you as possible and how could we do that better than by asking you to contribute? So, if you would be interested in becoming a guest writer for YPIA (whether for a one-off article or a whole series), just get in touch with Stella Toonen on stella@ypia.co.uk.

The blog generally covers topics such as the challenges young people face when starting out in the arts, tips for how to improve your career, summaries of our events, reviews of other relevant events, resources or websites, and stories of fellow arts professionals who've shown initiative to improve access into the arts sector for young people. We're very open to other suggestions though, so do feel free to get in touch with Stella and pitch your idea.

There's no deadline for this opportunity, we accept new contributions on a rolling basis.